5 Productivity Tips You Can Apply to Your Business Today
Typically, small business owners have fewer resources at their disposal than larger organisations. Therefore, improving efficiency and productivity should always be at the forefront of every project to ensure success.
We've highlighted 5 tips you can apply to your business today to improve productivity:
1. Throw out the long to-do list
If you were to write out a to-do list right now, just how long would it be?
To-do lists are generally long and made up of ad hoc items with no reference to your short and long-term goals. You aren't able to track if you are doing the right things.
At GrowFactor, we implement the Tony Robbins Three to Thrive technique. Every morning each team member identifies what three things they can do that day to have a successful day. However, for the technique to work you need to select realistic daily targets that enable you to reach your ultimate goals.
For example, your ultimate goal might be 'bring in £100k in sales revenue by end of Q1.' Therefore, your three to thrive wouldn't be 'hit the sales target for Q1' if you are only two days into the quarter! Instead, it might be:
- Review sales dashboard
- Reach out to 5 leads that haven't signed off their proposal yet
- Upsell additional services to 2 clients
Make sure to evaluate your successes daily.
2. Cut out the noise
It is easy to be distracted by the constant noise of email, instant messaging, social media and phone calls. If you react to every message straight away you'll end up reacting instead of achieving your outcomes for the day. Not only will this decrease your efficiency but you'll also finish your day feeling unaccomplished.
Instead, only check your emails and messages 3 times a day and don't do your first check until 11am. You'll be surprised just how productive you can be when you aren't stuck in your inbox.
3. A day of no meetings
Meetings during your work week are inevitable. However, you can structure them to have a positive impact on your productivity.
Schedule a 'no-meeting day' every week in your diary or alternatively block out 'no-meeting time' within days. This will allow you to have uninterrupted time to focus on your priorities for the week, instead of having unpredictable gaps between meetings that results in a project being started but ultimately not finished.
Make sure to update any online diary links you may have and communicate your meeting structure with your team so that you don't find an unexpected meeting request appear in your diary.
The very best business leaders are masters of delegation.
When delegating you need to know that you have a team of future leaders that will exceed your expectations. Create a leadership development programme and empower your team to take on more responsibility. Read Why Leadership Development is Essential to Your Business Success to construct a leadership programme.
5. Learn to say no
Taking on too much at once will reduce your productivity and increase your stress levels. Say no to things that are not important and do not help you reach your short and long-term goals.
Just because you are invited to a meeting doesn’t mean it should be a priority. Focus on the things that really matter to you and your firm and say yes to them. Everything else is just a distraction.
If you don't yet have a clear vision and need help unlocking your potential as a business leader then book in for a free Momentum Coaching Session with a senior GrowFactor coach. No strings attached.
We'd love to hear what you think of our new brand, leave us a comment below!